By-Laws of the WMOUG
(revised February 1, 2012)
Article I. NAME
The name of this organization shall be the Western Michigan Oracle Users Group, herein after referred to as WMOUG.
Article II. PURPOSE
The purpose of this organization shall be:
- To provide a forum for the exchange of ideas and information for users of Oracle Corporation Products in the Western Michigan Area.
- To work in cooperation with the International Oracle User Group - America. WMOUG shall be an official chapter of the International Oracle User Group - Americas.
- To operate exclusively for educational and social-welfare purposes; no part of its contributions, dues, or net income shall benefit any individual, except as part of its promotional programs. WMOUG is not operated for profit and neither principal nor income of any of its funds shall be used in any attempt to influence legislation.
Article III. MEMBERSHIP
- Any person interested in the activities and objectives of WMOUG may become a member upon attendance at any meeting.
- Each member shall be entitled to one vote during Elections and when attending General Meetings.
- Membership fees and meeting attendance fees shall be established by the Executive Board.
- Membership in WMOUG may be revoked or suspended for just cause by unanimous vote of the Executive Board.
Article IV. ORGANIZATION
- Ultimate authority in WMOUG shall rest in the Membership; such authority is exercised at periodic General Meetings, which are held several times a year. (See Article VI).
- Between General Meetings, the business and activities of WMOUG shall be governed by an Executive Board. The Executive Board shall be comprised of no more than 10 members: four Officers and six appointed Members-at-Large. The Officers shall be a President, Vice-President, Secretary, and Treasurer.
- The terms of office for officers shall be one year, with no limit on the number of times the membership may elect them. The terms of office of appointed Members-at-Large shall be one year, with no limit on the number of times an individual may be appointed. All terms of office on the Executive Board shall expire on/at November 29 at midnight.
- Officers shall be elected by plurality vote during an Election to be completed no later than November 30.
- Up to six Members-at-Large may be appointed by the President, with the advice and consent of the Executive Board, to serve one-year terms (except as provided in section 3 above).
- No individual on the Executive Board shall have more than one vote regardless of the number of positions held.
- Should a vacancy in the elected positions occur between elections, the President shall appoint an acting Officer who shall complete the unexpired term of office. If the office of the President becomes vacant, the Vice-President shall assume the office of President and serve the remainder of the term. The Officer shall replace his predecessor as a voting member of the Executive Board.
- Upon motion, any member of the Executive Board may be removed by two-thirds vote of the full Executive Board.
- Any member of the Executive Board shall be regarded as having resigned his position as an Officer or Member-at-Large upon missing any two duly scheduled meetings during the same twelve month period of consecutive service, with exceptions to be made by the Executive Board. The President may then appoint a replacement with the advice and consent of the Executive Board to serve until the end of the term.
Article V. DUTIES OF OFFICERS
- The President shall:
- Preside at all General Meetings and Executive Board Meetings.
- Appoint up to six Members-at-Large of the Executive Board for one-year terms with the advice and consent of the Executive Board.
- Assign duties and responsibilities to the members of the Executive Board with its advice and consent.
- Appoint an Elections Committee to arrange and oversee the nomination and election process. No member may run for office while serving on the Elections Committee.
- Appoint all other committees with the advice and consent of the Executive Board. The term of office of each committee shall expire concurrently with the expiration of Officer's terms or such shorter time as is provided at the time of appointment.
- The Vice-President shall assist the President and preside at meetings in the absence of the President.
- The Secretary shall keep minutes of all meetings and furnish copies to Executive Board members, conduct the correspondence of WMOUG, and provide notice for all General Meetings.
- The Treasurer shall be responsible for the funds of WMOUG, report at the Executive Board Meeting on the financial situation of WMOUG, and provide itemized financial statements at the request of the Executive Board.
- The elected members of the Executive Board shall be responsible for any necessary interpretation of these By-Laws. In the case of a tie vote, the interpretation shall be that for which the President (or Vice-President if presiding) has voted.
Article VI. MEETINGS
- At least three General Meetings per year will be scheduled, usually in January, May and October. A General Meeting may be skipped when the Midwest Oracle Users Group, or its equivalent, holds a regional meeting in the Michigan area at the approximate time a WMOUG General Meeting would normally be held.
- Ten members shall constitute a quorum at General Meetings. At Executive Board Meetings, three Board members will constitute a quorum.
- The Executive Board shall meet at least three times per year at reasonable intervals to conduct the business of WMOUG. These meetings are open to all interested observers. Between meetings, the Officers shall conduct the business of the User Group in accordance with the actions and policies of the Executive Board.
- Special Executive Board Meetings may be called by the President, or by the Board at a regular meeting, or by two elected Board members submitting written requests to the Secretary, who shall then arrange a time, date, and site for such a meeting to take place within 28 days of receiving the third qualified request for a meeting.
- Notices of all Executive Board Meetings, including time, date, site, and tentative agenda shall be given to all Board members at least seven days before each meeting.
- All meetings shall be conducted under parliamentary rules as outlined in "Robert's Rules of Order".
Article VII. AMENDMENTS
These By-Laws may be amended by a two-thirds vote of members voting at a General Meeting.
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